attendance & standby

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 Physical Presence: All pre-registered players are required to be checked in at the desk prior to their scheduled tee time. 

Any player who has not checked in prior to their tee time will be disqualified. Their spot will be immediately forfeited and released to a player on the standby list. 

 Please note that phone calls, texts, or emails regarding your arrival status—regardless of the reason—will not be accepted as a check-in. Physical presence is required to maintain logistics. 

To manage the transition from our online waitlist to day-of participation, we will follow this timeline:

• Pre-Event Waitlist (Registration Close): From the time registration/waitlist closes 12:00 PM (the day before the event) until 5:00 PM, we will continue to fill any open spots using the existing online waitlist rankings.
• Waitlist Reset: At 5:00 PM the day before the event, the online waitlist is officially retired.
• Day-of Standby: Any spots that become available after 5:00 PM the night before, or due to no-shows on the day of the event, will be filled via the physical sign-in sheet at the check-in desk. DO NOT REACH OUT ASKING FOR A SPOT TO BE HELD. THIS HAS TO BE A FAIR POLICY ACROSS THE BOARD (FIRST COME, FIRST SERVED)

Standby Priority Rules 

• First-Come, First-Served: Open spots are filled strictly based on the order of the physical sign-in sheet at the venue. 

Division Specific: 

• Participation is determined by the order of sign-in and availability within the specific Age Division. 

STANDBY ATTENDANCE:

• You must be present at the time your name is called from standby or we will move on to the next player - We will NOT call or text. 

NO SHOWS:

 No-shows with no contact will be automatically waitlisted for the next capped event. 

EXCEPTIONS: Please note that exceptions do apply, and tournament logistics will override the waitlist order in some events. 

 The Logistics Rule: While we attempt to fill spots based on the order in which registrations are received, this is not always possible due to tournament logistics and pace of play.

Division & Pairing Match: To maintain fair play, a waitlisted player must be a logistical fit for the specific opening available (matching the correct age group, division, or flight). If an opening does not match your player's division, we will bypass it to find the first player who fits.

The Scramble/Specialty Event Exception: For our specialty formats (such as the Caddie & Kid event), field logistics are even more precise. While teams compete against each other overall, players must play from their designated age-group tees. Therefore, when a vacancy opens, directors will select the waitlisted player who correctly fits that team's designated tee box and flight requirements, regardless of their position on the waitlist.

Specialty Event Loyalty Tie-Breaker: Specifically for our specialty/scramble events, if tournament logistics between waitlisted players are completely identical (e.g., multiple players fit the exact same tee box and flight opening), priority preference will be given to players who have participated in several standard tour events throughout the current season.

The No-Show Impact: Because our events are tightly capped and operate with active waitlists, late cancellations and no-shows directly impact players waiting for a spot. If you are registered but can no longer attend, you must notify us immediately so we can offer that spot to a waitlisted player. Please see our No-Show Policy for details on penalties and how late drops affect future tournament eligibility.

Tournament directors reserve full discretion over all field adjustments to ensure smooth and timely tournament operations.